Let’s face it we often start our day thinking, “how am I going to get everything done?” It is a very real worry that I’m pretty sure most people feel in the morning… yes all those other poor souls sitting in the traffic – there’s a 90% chance they are thinking the exact same thing!

The good news is that we now live in the age of technology, a time when technology is there to help us to be our most efficient selves. Whether it’s a device, an app, a programme or a system there are endless tools that can help with menial everyday tasks and activities. These are specifically designed to help with one thing and that one thing only – so find the right one and let it make a difference to your day.

There are five basic areas in the workplace that technology can assist with considerably and we have picked out the top tools per area to help you even further.

1. Storage

We all know that content is king… however this means that all this amazing content, be it images, videos, articles or music… needs to be stored. It needs to be stored somewhere safe, accessible and off your laptop. Storage clouds have become a vital productivity tool for mobile workers and virtual teams allowing them to store files online and share them anytime, while keeping everything secure.

Great storage tools include: Dropbox, Google Drive or Microsoft OneDrive.

2. E-mail

E-mail has quickly developed into the primary business-to-business communication tool. However it can quickly become overwhelming when your inbox is already overflowing and the emails are still coming in! It is imperative therefore to have some kind of system in place when managing your inbox, as you don’t want anything important slipping through the cracks. Whether it’s by flagging, colour coding or sorting – you need to find one that works for you and stick to it to ensure fool-proof communication.

Some great email assistance systems are: Boomerang which helps you take control of when you send and receive messages and Unroll.me which consolidates all your email subscriptions and newsletters into a single daily digest.

If you are crazy about email on your phone, give the new Outlook e-mail client a spin. We’ve tested it with our team and so far so good. They’ve integrated with the Sunrise Calendar app to allow you to send real-time meeting availability from right inside your email.

3. Organisation and project management

Take the time to set up a project management tool that the whole team can work off. Organising time, tasks and projects can be life-changing in the workplace, as this way you can ensure that everyone is on the same page and all deliverables and activities are all saved in one spot.

Some create tools in this area are Asana or Basecamp for simple task management, Base for CRM or if you’re looking for a system that does everything in one, give Magnetic a try.

Check out our blogpost on “Making systems and processes work for you” here.

4. Note-taking

Do you ever find yourself scribbling frantically on the back of a serviette in a restaurant, on your agenda in a meeting or even on your hand in fear of forgetting something? Don’t worry… these panicked moments are over! There are some awesome applications that act as a virtual notepad, on your phone and in your pocket!

The best note-taking apps include Evernote, Google Keep, Microsoft OneNote.

5. Marketing

No matter what line of work you’re in, you’re always going to need to market yourself and more often than not… marketing always falls further and further down the to-do list! However, with a few very simple, easy-to-use marketing tools you can now do your marketing in no time! They provide you with ultra-valuable insight about your website or your social performance i.e. traffic, mentions, likes and dislikes. They help to measure, schedule, manage and maintain your key marketing platforms.

For web try Google Analytics, Google Webmaster Tools, Google Alerts and for social – Hootsuite. If you have the budget, Hubspot is a must for managing your inbound marketing strategy, alternatively if you are a wordpress user and budget is an issue, try SumoMe for managing your leads, analytics and content.

Although you’ve probably heard of most of these tools before, you may not have taken the plunge to using them yet. They really do make life easier so give them a chance. Once you’ve found a tool you like – stick with it and you will never look back!

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>